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Privacy Policy for EMSA Turin

Effective Date: 16/11/2024

EMSA Turin (European Medical Students’ Association – Turin) is committed to protecting your personal data in compliance with the General Data Protection Regulation (EU Regulation 2016/679, “GDPR”) and applicable Italian laws.

1. Data Controller

The Data Controller for your personal data is:
EMSA Turin

2. Types of Data Collected

We collect and process the following personal data:

    Personal Identification Data: Name, surname, email address, phone number, student ID.
    Membership Data: Information related to your membership and participation in activities.
    Multimedia Data: Photos, videos, or feedback collected during events or activities.

    3. Purpose and Legal Basis for Data Processing


    Your personal data will be processed solely for the following purposes:

      Managing membership records and communication with members.
      Organizing events, workshops, and activities.
      Fulfilling legal and regulatory obligations.
      The legal bases for processing your data include:

      Contractual Necessity: To manage your membership.
      Consent: For using photos and videos for promotional purposes.
      Legal Obligations: To comply with applicable laws and regulations.

      4. Data Retention

      Your personal data will be retained only for as long as necessary to fulfill the purposes outlined above and, in any case, no longer than [specify duration or criteria].

      5. Sharing of Data with Third Parties

      Your personal data will not be shared with third parties except in the following cases:

        Compliance with legal obligations.
        Operational needs (e.g., use of platforms for event management).
        Any third party involved will ensure compliance with GDPR requirements.

        6. Data Security

        We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, alteration, or unauthorized disclosure.

        7. Your Rights as a Data Subject

        Under GDPR, you have the following rights:

          Access: To your personal data.
          Rectification: To correct inaccurate or incomplete data.
          Erasure: To request deletion of your data (“right to be forgotten”) under certain circumstances.
          Restriction: To limit data processing in specific cases.
          Data Portability: To receive your data in a structured, commonly used, and machine-readable format.
          Objection: To data processing based on legitimate interests.
          Withdrawal of Consent: At any time, without affecting the lawfulness of processing based on consent before its withdrawal.
          To exercise your rights, contact us at [email protected].

          8. Media

          If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

          9. Cookies

          If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

          If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

          When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

          If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

          10. Embedded content from other websites

          Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

          These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

          11. Updates to the Privacy Policy

          We reserve the right to update this Privacy Policy at any time. Changes will be communicated via our official channels.

          Contact Us
          If you have any questions or concerns regarding the processing of your personal data, please contact us:
          EMSA Turin
          Email: [email protected]